F.A.Q.
Have questions about working at STI-TEC? We have answers!
General
Who is STI-TEC?
The founders wanted to assemble a group of individuals (innovators and entrepreneurs) that would embrace the belief that by leveraging knowledge assets and emerging technologies we would achieve the operational vision of how a company should conduct business. To learn more about the more of STI-TEC, check out our About STI page.
How do I contact the STI Corporate Office?
Call the main line at (918) 583-9900 and the staff will be able to direct your call.
Human Resources
These are some common HR questions, if you don’t find your answer please contact [email protected]
When can I enroll in 401K?
Employees can enroll in the plan at any time. However, STI only allows entry into the plan at the start of each quarter. After your enrollment is completed, STI will start deducting contributions at the start of the following quarter.
Where can I enroll and manage my 401K?
Enrollments, changes, and rollovers can be handled online at www.principal.com.
*Changes to your employee contribution will not go into effect until the start of the following quarter. The exception to this is to change your contribution to 0%, that change is allowed at any time during the year.
Why did my 401K contribution stop?
You may have contributed over the IRS allowed contribution level. If you are age 50 or over, you have the option to enroll in a catch-up contribution. If you are eligible for the catch-up, you MUST enroll in the catch up EACH year.
Where can I locate my insurance plan information?
Information on the insurance plans you enrolled in are available in Paycom. Once logged in, the information is under Benefits and then Current Benefits. When that screen pulls up, there will be a little paper icon on the right side of each plan, click there for plan information. If additional informaiton is needed, please contact Human Resouces.
How does the APL (GAP) Plan work
The APL (American Public Life) GAP Plan is a deductible reimbursement plan. It works along side your Blue Cross $5000 High Deductible Health Plan. The provider will need both the APL and the Blue Cross ID Cards and will file the claim to both insurances. Blue Cross will be the primary coverage and APL will be the secondary coverage. If there is a covered expense that was applied to the BCBS deductible, APL will pay the provider up to $4,500 annually towards the deductible.
* However, APL will NOT cover anything for office visits or prescriptions or dental services, nor will it pay towards services that are not covered benefits under the Blue Cross plan.
When will I get my cards to show that I have insurance coverage?
Medical and APL Plan cards will be mailed to your home address within 7 to 10 business days of your enrollment. The STI vision plan through Guardian does not send out ID Cards, instead enrolled employees can log in online at www.vsp.com and create an account. The Delta Dental cards are also found online at www.deltadentalok.com. If you have an urgent need for an ID Card for an appointment or prescription, please contact Human Resources to obtain a temporary ID card.
Where can I track my benefits card (FSA, HSA) balance?
You can log in at https://bri.wealthcareportal.com/Page/Home and set up your account. There is also an app that can be downloaded to track your expenses.
What is the Dependent Life Insurance Benefits age limit?
Dependents are eligible for dependent life insurance benefits until they are 21 years of age.
Who do I contact about my benefits?
Besides our online options, contact the STI Human Resources department.
What is my COBRA benefits timeline?
COBRA provides coverage for up to 18 months after your loss of insurance. But, if an individual becomes disabled while being employed at STI, full-time COBRA can the coverage be extended to 29 months, but end at 36 months.
Payroll & Paid Time Off (PTO)
These are some common HR questions, if you don’t find your answer please contact [email protected]
How do I fill in my timesheet?
Follow the instructions in this, Timekeeping Instructions, PDF document.
On mobile devices, follow the instructions in the Timekeeping Instructions-Mobile App PDF document.
Why do I need to fill out my timesheet daily?
DCAA regulations require all personnel to complete their timesheets daily.
If I fill out my timesheet at home, after work, can I count it as additional time?
No, everyone is required to complete their time sheet regardless of where and when it is completed.
How do I request Paid Time Off (PTO)
Time off must be requested and approved through the timekeeping system system.
Follow the instructions in the Requesting PTO document.
IF you are using the mobile timekeeping app follow the instructions in the Requesting PTO – Mobile App document.
When is my PTO accrual updated?
The PTO accrual balances are updated twice monthly but are not updated on payroll dates. The Paycom system updates them on the 15th and end of the month.
How many hours of PTO can I roll over per year?
Per the STI-TEC Corporate Policy book, employees are allowed to roll over up to 80 hours of accrued and unused PTO Time. Employees are allowed to request an exception to this amount, with executive approval. That request can be initiated through Human Resources or your Corporate Program Manager.
How many days I have for bereavement or who is included to qualify?
Employees are entitled to three (3) days bereavement leave per year for immediate family members. Immediate family members are defined as an employee’s spouse, parents, in-laws, step-parents, siblings, children, step-children, and grandparents.
How do I change my direct deposit banking information?
Your direct deposit informaiton can be changed in Paycom. When logged in, go to Payroll, then to Direct Deposit and update the necessary information. If you need assistance please contact the STI-TEC Payroll department.
Where can I find my Pay Stub?
Your paystub is located in Paycom. When logged in, go to Payroll, then to Paystubs.
Pay day falls on a weekend. When will I receive a paycheck/deposit?
If the 7th falls on a Saturday, the Pay date will move to the 6th.
If the 7th falls on a Sunday, the Pay date will move forward to the 8th of the month.
If the 22nd falls on a Saturday, the Pay date will move to the 21st of the month.
If the 22nd falls on a Sunday, the Pay date will move forward to the 23rd of the month.
Pay day is on Monday, but it is a holiday. When will I receive a paycheck/deposit?
*Please refer to the payroll calendar sent out in your welcome email from Human Resources.
While serving my military duty, how does military pay/orders work?
Military service orders need to be sent to your Program Manager as soon as practicable. The Program Manager will forward the information to the Payroll Department. While you are on military duty, you will not record any time worked on your timesheet. Once you return to work, you will need to send your LES statement to the Payroll Department as soon as possible. Payroll will calculate the difference between your STI compensation and the military compensation. If your STI compensation was higher, you will be paid the difference between your military pay and STI pay on the next paycheck.
When will I receive my W-2 forms?
W-2 forms are mailed by the deadline of January 31st of each year. They are also available in Paycom, under Payroll and Year End Tax Forms.
Some Helpful Payroll Documents
Travel
These are some common HR questions, if you don’t find your answer please contact [email protected]
Who needs to approve my official travel request before making arrangements?
The employee’s direct STI PM will need to provide final approval before travel arrangements can be made. The same approval person will need to do the same for finalized expense reports.
How do I file expense reports and how do I get my account set up.
Expense reports are filed through Concur. To have an account set up, contact your corporate Program Manager for a Travel Profile form. Once completed, send to Alycin Nichols ([email protected]) and she will set up the account and provide you with log-on information.
Once your account is setup follow the CONCUR Expense Report Instructions.
How do I add mileage to Concur?
See the Mileage Options in Concur document.
When should I submit my finalized travel expense report?
Expense reports need to be submitted NLT 7 days after returning from official travel.
Can I take leave in conjunction with my official travel?
All official travel arrangements must be made and kept separate from leisure travel arrangements unless approved by STI VP of Project Operations or equivalent.
Should I purchase rental car insurance with my rental car?
No. All STI employees are covered under the company travel insurance policy for rental cars.
How do our travel reimbursements work?
All Expense reports submitted and approved by their approving manager by Wednesday, 12pm CST will be paid by EOB, Friday of the following week via Direct Deposit. Paper checks are not provided for reimbursements.
When making travel reservations with the STI-TEC Credit Card, what zip code should I use
The zip code for the Tulsa Corporate office should be used, which is 74103.
Who should I contact in I have questions on Concur?
Contact Alycin Nichols at [email protected] or (918) 583-9900.
Who should I contact in relation to the STI Travel policy?
Contact Alycin Nichols at [email protected] or (918) 583-9900.
Some Helpful Travel Related Documents
Locations
What is the Fairborn Headquarters mailing address?
What is the Tulsa Office mailing address and main number?
For more information not found here, please feel free to contact one of our internal departments here.